Terms of Service
Effective: June 26, 2026 · Last updated: July 20, 2026
1. Agreement, Acceptance, and Eligibility
These Terms of Service ("Terms") form a binding agreement between Archive Ledger, Inc., a Delaware corporation with its principal mailing address at 910 W Pierce St, Ste 2035, Carlsbad, New Mexico 88220 ("Archive," "we," "us"), and the organization on whose behalf an account is created ("Customer," "you"). You accept these Terms by creating an account, by clicking to accept them, or by accessing or using the Service. If you accept these Terms on behalf of an organization, you represent that you are at least 18 years old and that you have authority to bind that organization, and "you" means that organization. The Service is offered solely for business and commercial purposes. It is not offered to consumers for personal, family, or household use. These Terms are the same for every customer. Archive does not negotiate separate master agreements or order forms; the published terms and the published prices apply uniformly, from an independent landman to a publicly traded operator. That uniformity is deliberate.
2. Definitions
"Service" means the Archive platform, including the web and mobile applications, the underlying databases and systems, and all related tools and interfaces. "Account" means the credentialed access created for you. "Seat" means access for one named individual user. "Report" or "Deliverable" means any research product Archive generates and delivers to you, including title research reports, abstracts of title, surface- and mineral-ownership determinations, runsheets, analytics packages, source-document compilations, and any narrated summaries. "Customer Data" means the information you submit to the Service, including legal descriptions, tract boundaries, county selections, and any files you upload. "Order" means a self-serve purchase you place through the Service. There are no negotiated order forms. "Fees" means the amounts payable for the Service and for Reports at the rates published in the application at the time of your Order. "Subscription Term" means the period of any subscription you purchase, as described at the time of purchase.
3. The Service
Archive is a research platform for land, mineral, surface, production, and water-rights title. It compiles recorded instruments and other public records — deeds, patents, oil and gas leases, mineral deeds, probates, court filings, and related documents — and produces research Reports from them using Archive's proprietary systems and processes. Every Report is reviewed by a human analyst before it is released to you. Two characteristics of the Service are stated as features and not as guarantees of outcome: Reports are delivered in a fraction of the time a manual title search requires, and they are offered at set, published prices rather than at open-ended hourly rates. County coverage is as published in the application from time to time (currently Eddy County and Lea County, New Mexico, with additional coverage added over time). Archive may add, modify, or discontinue features, report types, or coverage areas; where a change materially reduces functionality you have paid for, §16 governs. Voice assistant. The Service may include an optional voice assistant that can answer questions about the application, guide you to features, and prepare drafts for your review. The assistant is a convenience feature. It does not place Orders, make payments, submit filings, or take any other binding action on your behalf — those actions always require your own confirmation through the application. Assistant responses are informational only and are subject to the disclaimers in §11 and §12. Archive may modify, suspend, or discontinue the assistant at any time. The Privacy Policy describes how assistant audio and transcripts are handled.
4. Accounts, Access, and Seats
Subject to these Terms, Archive grants you a non-exclusive, non-transferable, revocable right to access and use the Service during your Subscription Term or, absent a subscription, for so long as your Account remains active. Access is licensed per Seat. A Seat is for one named individual. You may not share credentials, allow multiple individuals to use one Seat, or circumvent Seat limits, and Archive may verify Seat usage and require you to purchase additional Seats if usage exceeds what you have licensed. You are responsible for maintaining the confidentiality of your credentials and for all activity occurring under your Account, and you must notify us promptly at support@archiveledger.com if you learn of any unauthorized access.
5. Customer Data
As between you and Archive, you own your Customer Data. You grant Archive a non-exclusive, worldwide, royalty-free license to host, copy, process, transmit, and display Customer Data solely as necessary to operate the Service, to produce and deliver your Reports, and to provide support. Archive may use aggregated and de-identified data derived from use of the Service to operate, secure, and improve the Service — for example, to measure and improve the accuracy, performance, and quality of the Service. Archive will not, however, disclose to any third party, sell, or commercialize the tracts, legal descriptions, parties, or counties you research, and will not use them to reveal your activity to any other customer. We recognize that what you are researching may itself be commercially sensitive — it can indicate where you intend to lease, buy, or drill — and we treat it as your confidential information under §14.
6. Report License and Intellectual Property
Each Report is licensed, not sold. Upon payment, Archive grants your organization a perpetual, non-exclusive, non-transferable license to use that Report for your own internal business purposes. You MAY share a Report with your own attorneys, accountants, auditors, lenders, and bona fide counterparties to a transaction, in the ordinary course of the business for which the Report was obtained — for example, providing a Report to counsel during diligence on an acquisition. You MAY NOT: (a) republish or publicly distribute a Report; (b) resell, license, or otherwise provide a Report to third parties for consideration; (c) use Reports to provide title research or similar services to third parties; (d) use Reports, or the Service, to build, train, or improve a competing product, dataset, model, or service; or (e) use Reports or the Service to train any artificial-intelligence or machine-learning system. Reports are generated for you and are yours to use. They are not yours to sell. Archive retains all right, title, and interest in and to the Service, including the platform, software, compiled databases, proprietary systems and methods, report formats and templates, and all improvements to any of them. No rights are granted to you except as expressly stated in these Terms. The restrictions in this Section survive termination of these Terms and continue to apply to every Report you have received.
7. Fees, Billing, and Payment
You agree to pay all Fees at the rates published in the application at the time of your Order. Fees are stated in U.S. dollars and are exclusive of taxes; you are responsible for any sales, use, or similar taxes, excluding taxes on Archive's income. Per-Report Fees. Reports are charged at the posted price for the report type ordered. Unless you are approved for invoiced billing, payment is due in advance: you pay for a Report at the time you order it, and it is generated upon payment. Card payments are processed by our payment processor through its hosted checkout; Archive does not receive or store your full card details. Subscription Fees. If you purchase a subscription, subscription Fees are billed in advance for the Subscription Term at the rate published at the time of purchase. Section 8 governs renewal. Invoiced billing. Archive may, in its sole discretion, approve an organization for invoiced billing on net terms, in which case Fees accrued in a period are invoiced at the end of that period and are due within the net period stated on the invoice. Late payment. Amounts not paid when due may accrue interest at the lesser of 1.5% per month or the maximum permitted by law, and Archive may suspend the Service or withhold Deliverables while an undisputed amount is past due. Price changes. Archive may change its published prices prospectively. A price change never applies retroactively to an Order already placed or to a subscription period already paid for.
8. Subscription Renewal, Consent, and Cancellation
This Section applies only if and when you purchase a subscription; it does not apply to one-off Report purchases. Auto-renewal. A subscription automatically renews for successive periods equal to the initial Subscription Term, at the then-published rate, unless you cancel before the end of the current period. Consent. Before your purchase completes, Archive will present the renewal terms — the renewal period, the renewal rate, and how to cancel — clearly and conspicuously, and will obtain your separate affirmative consent to automatic renewal. That consent is not bundled into your acceptance of these Terms, and Archive retains a record of it. Acknowledgment. After purchase, Archive will send you a written acknowledgment restating the renewal terms and the method of cancellation. Before each renewal, Archive will send you advance notice by email. Cancellation. You may cancel a subscription at any time from your account settings, without contacting support and without any retention step. Cancellation is effective at the end of the then-current period; you retain access for the remainder of the period you have paid for, and Fees already paid are not refunded except as required by law. Cancelling a subscription does not revoke your license to Reports you have already received (§6).
9. Acceptable Use
Your use of the Service is subject to the Acceptable Use Policy at archiveledger.com/acceptable-use, which is incorporated into these Terms. Without limiting it: you may not scrape, harvest, or bulk-export the Service or its data; reverse engineer the Service; access the Service by automated means other than the interfaces we provide; share credentials or circumvent Seat limits; resell or redistribute Deliverables; use the Service or Deliverables to build competing products, datasets, or AI/ML training corpora; attempt to re-identify or misuse personal information appearing within public-records content; or probe, scan, or interfere with the security of the Service. Archive may investigate suspected violations and may suspend or terminate access for violations as determined by Archive in its sole discretion, without refund, to the maximum extent permitted by applicable law (§16).
10. Analyst Verification
Reports are drafted by Archive's automated systems and reviewed by a human analyst before release. That review is a quality-control step in Archive's production process. It is not a legal review, it does not constitute a title examination by an attorney or a licensed abstracter, and it does not convert a Report into a title opinion or a certified abstract. Section 11 governs.
11. Nature of the Reports — Important Disclaimers
READ THIS SECTION CAREFULLY. It describes what a Report is and is not. Reports are informational research products compiled from public records. A Report is supplied without warranty, either express or implied. A Report is NOT a title opinion, a title commitment, a title insurance policy, a certified abstract of title, or a guaranty of title, and it is NOT legal advice. No attorney-client relationship is created by your use of the Service or your receipt of a Report. Archive is not a law firm, a title insurer, or a title company, and a Report is not a substitute for the services of a licensed attorney, abstracter, or title company. Archive is not a consumer reporting agency, and Reports are not consumer reports. You may not use the Service or any Report as a factor in establishing an individual's eligibility for credit, insurance, employment, housing, or any other purpose regulated by the Fair Credit Reporting Act. Reports are compiled from public records that may themselves contain errors, gaps, or omissions, and that may not reflect unrecorded interests, defects, or events. Archive's production systems are automated in substantial part and, like the records they draw from, may contain errors. You must independently verify a Report before relying on it for any purpose that matters — including any acquisition or divestiture, lease or lease bonus, drilling decision, unitization or spacing filing, division-order or payment decision, or any filing or representation to a third party — and you should engage qualified professional advisors to do so. Any decision you make in reliance on a Report is yours, and you assume the risk of that reliance to the fullest extent permitted by law.
12. Warranty Disclaimer
THE SERVICE AND ALL DELIVERABLES ARE PROVIDED "AS IS" AND "AS AVAILABLE." TO THE MAXIMUM EXTENT PERMITTED BY LAW, ARCHIVE DISCLAIMS ALL WARRANTIES, EXPRESS, IMPLIED, AND STATUTORY, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, ACCURACY, COMPLETENESS, AND NON-INFRINGEMENT. ARCHIVE DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED OR ERROR-FREE, THAT ANY REPORT IS COMPLETE OR FREE OF ERROR, OR THAT ANY RESULT WILL BE OBTAINED FROM USE OF THE SERVICE.
13. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER PARTY WILL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES, OR FOR ANY LOST PROFITS, LOST REVENUE, LOST BUSINESS, OR LOSS OF DATA, ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EXCEPT FOR THE CARVE-OUTS BELOW, EACH PARTY'S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THESE TERMS WILL NOT EXCEED THE FEES YOU PAID TO ARCHIVE IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM. The limitations above do not apply to: your payment obligations; your breach of §6 (Report License and Intellectual Property) or §9 (Acceptable Use); either party's breach of §14 (Confidentiality); or either party's indemnification obligations under §15. These allocations of risk are a fundamental basis of the bargain, and they reflect the fact that Reports are research products that you are required to verify before relying on them (§11).
14. Confidentiality
Each party may receive non-public information of the other ("Confidential Information"). Archive's Confidential Information includes non-public aspects of the Service, its methodologies, and its pricing structures where not published. Your Confidential Information includes your Customer Data and, expressly, the tracts, legal descriptions, parties, and counties you research (§5). Each party will use the other's Confidential Information only to perform under these Terms, will protect it with at least reasonable care, and will not disclose it except to personnel and advisors bound by confidentiality obligations. These obligations do not apply to information that is or becomes public through no fault of the receiving party, was already known to the receiving party without restriction, is independently developed without use of the disclosing party's Confidential Information, or is rightfully received from a third party without restriction. A party may disclose Confidential Information if compelled by law, provided it gives prompt notice (where legally permitted) and reasonable cooperation so the other party may seek protective treatment.
15. Indemnification
By you. You will defend, indemnify, and hold harmless Archive and its officers, directors, and employees from any third-party claim, and any resulting losses, damages, and reasonable attorneys' fees, arising out of: your misuse of the Service or any Deliverable; your breach of §6 or §9; your violation of law; or any reliance on a Report contrary to the disclaimers in §11, including any claim brought by a party to whom you provided or on whose behalf you acted. By Archive. Archive will defend, indemnify, and hold harmless you from any third-party claim alleging that the Service, as provided by Archive and used in accordance with these Terms, infringes that third party's United States intellectual-property rights, and will pay resulting losses, damages, and reasonable attorneys' fees finally awarded. If such a claim arises, Archive may, at its option, modify the Service to be non-infringing, procure the right for you to continue using it, or terminate the affected access and refund any prepaid, unused Fees. Archive has no obligation for claims arising from Customer Data, from your use in violation of these Terms, or from combination of the Service with anything not provided by Archive. The indemnified party must promptly notify the indemnifying party, allow it to control the defense, and provide reasonable cooperation. No settlement that imposes obligations on the indemnified party may be made without its consent.
16. Term, Suspension, and Termination
These Terms apply for as long as you have an Account. A subscription runs for its Subscription Term and renews per §8. Access to the Service is offered at will. Either party may terminate for material breach if the breach is not cured within thirty (30) days of written notice. In addition, to the maximum extent permitted by applicable law, Archive may suspend or terminate your access immediately and without refund where Archive determines, in its sole discretion, that you have violated these Terms, the Acceptable Use Policy, or any other policy incorporated into these Terms, that you have failed to pay amounts when due, or that your use presents a risk to the Service, to other customers, or to third parties, or where suspension or termination is required by law. You may close your Account at any time. Upon termination, your right to access the Service ends. Your license to Reports already delivered survives, subject to the restrictions in §6, which also survive. Data export. For thirty (30) days after termination, you may request an export of your Customer Data and your delivered Reports by writing to support@archiveledger.com, and Archive will provide them in a commercially reasonable format. After that period, Archive may delete them in the ordinary course. Sections 5, 6, 11, 12, 13, 14, 15, and 18 survive termination.
17. Beta and Early-Access Periods
While your Account participates in a beta, pilot, or early-access program, the Beta Terms at archiveledger.com/beta-terms supplement these Terms and, to the extent of any conflict, control. Among other things, the Beta Terms provide that beta access is evaluation-only and revocable, that the Service is provided without any service-level or support commitment, that beta data and Reports are not a system of record, and that no Fees are payable during beta unless you place an explicit paid Order.
18. Governing Law, Venue, and Dispute Resolution
These Terms are governed by the laws of the State of New Mexico, without regard to its conflict-of-laws rules, and excluding the U.N. Convention on Contracts for the International Sale of Goods. Informal resolution first. Before initiating a formal proceeding, the parties will attempt in good faith to resolve the dispute by conferring for thirty (30) days after written notice describing it. Arbitration. Any dispute not resolved informally will be finally resolved by binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, before a single arbitrator, seated in New Mexico, with judgment on the award enforceable in any court of competent jurisdiction. Class-action waiver. Disputes will be arbitrated only on an individual basis. Neither party may bring a claim as a plaintiff or class member in a class, consolidated, or representative action, and the arbitrator may not consolidate claims or preside over any class proceeding. Exceptions. Either party may bring an individual claim in small-claims court, and either party may seek injunctive or other equitable relief in the state courts located in Eddy County, New Mexico, or in the United States District Court for the District of New Mexico, to protect its intellectual property or Confidential Information. The parties consent to the personal jurisdiction of those courts for that purpose and for enforcement of any award.
19. Changes to These Terms
Archive may modify these Terms. For material changes — including changes to Fees, renewal terms, or the Report license — Archive will provide advance notice by email to your Account address and will post the updated Terms with a new effective date. Changes take effect on the stated effective date, and your continued use of the Service after that date constitutes acceptance. If you do not accept a material change, your remedy is to stop using the Service and close your Account before the effective date. Archive maintains a record of the version of these Terms you accepted and the date of your acceptance.
20. General
Assignment. You may not assign these Terms without Archive's written consent, except to a successor in a merger, acquisition, or sale of substantially all assets that is not a competitor of Archive. Archive may assign these Terms in connection with a merger, acquisition, or sale of substantially all of its assets. Force majeure. Neither party is liable for delay or failure to perform (other than payment obligations) caused by events beyond its reasonable control. Notices. Notices to Archive: support@archiveledger.com, with a copy to Archive Ledger, Inc., 910 W Pierce St, Ste 2035, Carlsbad, NM 88220. Notices to you: the email address on your Account. Export and sanctions. You represent that you are not located in, and will not use the Service in, a jurisdiction subject to U.S. embargo, and that you are not on any U.S. government restricted-party list. No third-party beneficiaries. These Terms create no rights in any third party. Severability and waiver. If a provision is held unenforceable, it will be modified to the minimum extent necessary and the remainder will stay in force. A failure to enforce a provision is not a waiver of it. Entire agreement. These Terms, together with the Acceptable Use Policy, the Privacy Policy, and (during any beta) the Beta Terms, are the entire agreement between the parties regarding the Service and supersede all prior understandings, including any purchase order or vendor form you submit, whose additional or conflicting terms are rejected and of no effect. Contact. Archive Ledger, Inc., 910 W Pierce St, Ste 2035, Carlsbad, NM 88220 — support@archiveledger.com.